As busy as our lives have become, it can be quite overwhelming to keep track of all your important events, tasks, appointments, and deadlines. That is where calendar apps come in as a game changer, as they allow you to stay organized and on top of your schedule. So, if you are having a hard time staying organized and meeting deadlines, then this post might be useful for you, as we discuss how you can use calendar apps to stay organized.
Choose a Calendar App According to Your Preferences
To make sure that you stay organized and on track with a calendar app, the first thing that you need to do is choose a calendar that suits your needs and preferences. There are so many calendar apps available including the popular ones like Google Calendar, Apple Calendar, Notion, etc. While choosing a calendar app, make sure that you take features like sync across multiple devices, customizable layouts, reminders, integration with other apps, and sharing options into consideration.
To be able to choose the right calendar app, you will first have to compare different calendar apps. Once you try out and compare different apps, you will be able to choose the right one for yourself.
Organize the Calendar with the Help of Categories and Colors
After choosing a calendar app, the next thing that you have to do is organize the calendar apps with the help of categories and colors so that it becomes easier for you to remember. You can create different categories like work, personal, family, hobbies, prayer timings, etc. To make things even easier for you, you can assign each category a color or an emoji so that it becomes easier for you to distinguish between them. For instance, you can use green for work, blue for family, red for health, and yellow for hobbies.
Add Tasks and Events to the Calendar
Once you are done organizing the calendar app by creating categories, you next have to add events and tasks to the calendar along with details and deadlines. To make things easier for you, include as much detail and information as you can including the name, description, date, time, location, category, color, and priority status of the task. By adding as much detail as you can, you can prepare for the upcoming tasks accordingly and track your progress along the way.
Set Up Reminders and Notifications for Tasks and Events
Now that you have made categories and listed all the upcoming tasks and events, you should set up reminders and notifications for your tasks and events. One of the most important benefits of using a calendar app is that you can receive reminders and notifications about upcoming tasks.
So, based on the importance, priority, and status of the event, set different types of reminders and notifications such as pop-ups on your device screen, sounds or vibrations on your device, emails or text messages to your inbox or phone, alerts or badges on your app icon, and widgets or shortcuts on your device home screen
To take things to the next level, you can customize the timing and frequency of these reminders and notifications including 5 prayer times. Doing so ensures that you don’t forget or miss out on your upcoming tasks and events.
Regularly Review and Update Your Calendar
Lastly, you must regularly review and update your calendar to ensure that you don’t miss out on your important tasks and events. The main reason why you are using a calendar app in the first place is to ensure that you stay organized, and on track, and don’t miss out on important dates, and this can only be done if you review and update your calendar regularly. So, make a habit of checking your calendar on a daily, weekly, or monthly basis, and adding, editing, or rescheduling events as necessary.